Job Opening: Trial Team Secretary
Department: District Attorney
Posting Date: May 29, 2024
Salary: $18.93 Hourly
Shift: 8:30 am to 4:30pm Mon - Fri / 35 Hours
The ‘Trial Team Secretary’ performs secretarial duties/responsibilities for assigned trial teams and assists each other with daily routine duties.
Under general supervision of the Office Administrator and Trial Team Leader:
Input files/scans in PMS system after they have been assigned by the Trial Team Leader, 1 Judge, and 2-3 Attorney's.
Updates witness'/victim's information to the cases.
Prepare subpoenas for police officers/victims/witness'.
Scans and emails discovery to Defense Council.
Prepare all Writs-County/State/federal writs for out-of-county prisoners.
Submits prisoner transport to Sheriff's for added or continued prisoner cases.
Orders medical records from medical facilities.
Subpoenas for cell phone records.
Order notes of testimony including District Court and Common Pleas Court.
Weekly prepares a court list for all cases/court activity (new cases and re4activated cases; approximately 60-80 cases on each list that requires adding the ADA assigned, Judge, defense counsel and checking the jail list for prisoner transport and provides copies to each ADA, the Sheriff and the Judges secretaries.
Checks and confirms with the ADA that they have each file assigned to them and they are prepared for court on Monday morning.
Locates missing files or re-produces files, when necessary.
Receives Gagnon notices, pulls files, labels file and holds for hearing date for the ADA.
Files motions/petitions in OJS and Criminal Court Administration; mail a copy to the defense attorney. and mail letters.
Enters case dispositions and mail letters.
Completes Noelle Prosequi Orders, scans signed copy, documented reason and front cover of file and saves in DA shared files, marks the file with 'NP' and returns file to file room for destruction.
Answers phone and directs calls as needed.
Corresponds with chambers regarding court.
Runs Criminal records.
Requests MVR (Dash Cam Videos), 911 calls.
Requests surveillance videos from Police Departments, stores, college campuses and transit locations.
Must be certified to operate JNET.
Request Drug labs, DUI labs, Ballistics and DNA labs.
Copy CD/Surveillance Videos from Police departments.
Requests Juvenile records.
Request dispositions of out-of-state/county cases.
High school graduate or equivalent.
Strong computer skills with a working knowledge of MicroSoft Office.
Strong communication and organizational skills.
Prior office experience preferred.
To apply, please fill out our online application form.