Job Opening: Purchasing Assistant/Clerk
Department: Controller
Posting Date: August 3, 2022
Salary: $31,943-$36,693
Under limited supervision, performs clerical work involving the processing of documents in a variety of functions; performs moderately complex and non-routine clerical work; may provide guidance and assistance to other staff; does other related duties as required.
Positions in this title perform clerical work requiring experience and familiarity with the organization's procedures and rules and may involve the limited exercise of independent judgment. Work is performed with considerable independence and is reviewed upon completion.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may notperform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
Receives, screens, reviews and verifies documents.
Reviews and checks assigned reports, applications, and other documents for corrections and completeness;refers problems to supervisor for resolution.
Provides guidance and assistance to staff.
Opens, time stamps, sorts, numbers, and distributes mail.
Maintains prepared mailing lists.
Sorts, indexes, and files, requisitions and other materials numerically, alphabetically, or according to otherpredetermined classification, and maintains such files.
Assembles materials for distribution.
Hand stamps letters, papers, and other documents.
Fills in and checks form letters, circulars, and forms as directed.
Compiles information and/or numerical data.
Provides information in person and over the telephone.
May enter and/or retrieve information on a computer terminal.
May occasionally perform typing duties, but not as the primary function of the position.
May assist in requisitioning, storing, and distributing office supplies.
May assist in preparing and verifying payrolls and makes simple arithmetic calculations.
Schedules administrative proceedings; may process requests for scheduling changes.
Receives, logs in and reviews documentsfor completeness and accuracy.
May transfer information onto forms, form letters, cards, envelopes, labels, charts and transmittals.
Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/orpreparing simple charts.
Operates various types of office and mail processing machines such as a calculators, computers,printers,sorter, photo-copiers, stamping machine, labeling machine, etc.; may perform simple maintenance tasks suchas adding toner, paper or changing ribbons.
Maintains records and files.
Will be required to learn to utilize various types of electronic and/or manual recording and informationsystems used by the agency, office, or related units.
EXPERIENCE:
One (1) year of experience in clerical work.
LICENSE:
Appointees will be required to possess a driver's license valid in Pennsylvania only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of office routines, equipment, and practices.
Ability to comprehend established office routines and department regulations.
Ability to organize assigned clerical work and develop effective work methods.
Ability to provide guidance and assistance to staff.
Ability to make simple arithmetic calculations and tabulations.
Ability to understand, remember, and carry out oral and written directions.
Ability to perform tasks accurately within prescribed time frames.
Ability to work effectively with associates, superior officials, and members of the public concerned with the work of the department.
Ability to sort, index, file, and pull varied types of materials using an established filing system.
Ability to operate and perform routine maintenance on office machines and other equipment.
Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units after a period of training.
Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position.
To apply, please fill out our online application form.