Job Opening: Executive Assistant
Department: Public Defender
Posting Date: February 6, 2025
Salary: $58,604.00 Annually
The Executive Assistant directly supports the Public Defender and First Assistant by performing core administrative and project-related tasks. The Executive Assistant carries out the duties necessary to keep the Office of the Public Defender in compliance with the County requirements regarding purchasing, time record keeping, risk management, and Accountability to our bargaining and non-bargaining employees.
Under the direction of the Public Defender, the Executive Assistant:
Receive, process, and maintain all timekeeping and attendance information from OPD staff.
Manage the business processes of the OPD including all time and accounting processes in SAP or Workday.
Help manage the onboarding and off boarding of OPD employees, serving as the liaison to the Human Resource department.
Prepare and maintain budget reports.
Manage office supply inventory, processing purchase requisitions, check requests, etc.
Manage payments of invoices to all OPD external vendors and internal expense report payments to OPD employees.
Communicate with all County departments to facilitate OPD business processes.
Prepare and send invoices to other counties for public defense services rendered.
Coordinate with landlord, county, and outside vendors to address the maintenance needs of the office.
Performs other duties as assigned by the executive management team.
High school graduate or equivalent.
Ability to retain the confidentiality of client and employee information.
Prior office experience required.
Prior legal office experience preferred.
Strong computer skills, including Microsoft Office and Excel, required.
Experience with time management and/or accounts payable databases preferred.
Excellent verbal and written communication skills.
Ability to work well with others and willingness to support co-workers.
Able to multitask, prioritize, and manage time efficiently.
Excellent customer service.
Alignment with the office’s mission of providing legal representation to people accused of crimes who cannot afford attorneys is highly valued.
Fast learners with a problem-solving, proactive, and positive approach to work are encouraged to apply even if they do not possess the preferred qualifications listed above.
Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. EEO/AA
To apply, please go to Neo.gov.