Contract Compliance Monitor

Job Opening: Contract Compliance Monitor
Reports To: Deputy Warden of Operations
Posting Date: December 29, 2022
Facility: George W. Hill
Salary: $55,000/annually

Summary

This position is responsible for contract monitoring for all third (3rd ) party contracts to include Healthcare, Food Service and Commissary. This position is responsible for reviewing and assuring the contractor’s compliance with the technical requirements of the contract, including providing the contractor with technical direction, which must remain within scope of the contract as it is written. Assists with the development, revision, and implementation of assessment instruments to ensure the facility is maintaining compliance to contracting clients, county, and state stakeholders.

This position will assist the Compliance Administrator in performing facility level operational reviews and audits of all functional areas as required by a published schedule, accurately reporting any findings of noncompliance, and recommending appropriate corrective actions. This position will gain familiarity and expertise in Title 37 and other accrediting bodies. Also assists with additional compliance tasks within the facility as needed.

Primary Duties and Responsibilities

Reads, researches, and interprets regulatory requirements, facility contracts, and policies as they relate to services provided at the facility.

Ensures that the facility’s policies and procedures are in compliance with county, state, and third-party guidelines for all contracted areas.

Documents reviews for the facility through formalized reports with assessment of the contracted areas and recommendations for improvement, if needed.

Maintains a Facility Concern Log (FCL) and Facility Correspondence Tracking for all third-party contracts.

Develops reports for management regarding the effectiveness of the facility’s compliance with third-party contracts.

Assists with creating and monitoring data collection spreadsheets for all third-party contracts.

Prepares an annual report on facility concerns and corrective actions for facility management to use in future contract negotiations.

Assists the Compliance Administrator in performing facility level operational reviews and audits of all functional areas as required by a published schedule, accurately reporting any findings of noncompliance, and recommending appropriate corrective actions.

Work with department managers to determine whether the area is in compliance with facility policy and accreditation standards. Collaborates with department managers and contract managers to develop strategies to gain compliance.

Assists with oversight of the facility’s Quality Control Program (QCP).

Collects all information not obtained at a department-level regarding the facility or organization to provide information to the compliance administrator or accreditation party.

Assists with the creation and maintenance of electronic files and folders for all applicable facility audits and inspections.

Performs other duties as assigned.

Minimum Requirements

Bachelor’s degree in Business Administration, Criminal Justice, or related field with two years of experience in working with or on contract and compliance issues. (A combination of education and work experience may be taken into consideration at management’s discretion)

Working knowledge, functions, services, procedures, and industry requirements within the correctional setting preferred.

At least three (3) years experience working in a correctional setting is desirable.

Proven clerical experience and working knowledge of general office policies, procedures, and practices.

Ability to communicate effectively through verbal or written correspondence

Ability to follow oral and written instruction.

Ability to follow established procedures.

Ability to work in noisy room settings.

Ability to proof own work and the work of others.

Ability to perform accurate computations and verification of data.

Ability to work effectively with others including the incarcerated person population.

Licenses, Registrations, Certifications, or Special Requirements: N/A

Working Conditions

Standard jail facility and office environment. Incumbent may be involved in sitting and walking at will, walking/standing and/or sitting for long periods, lifting/ carrying heavy objects, crouching/kneeling, bending at the waist, close and far vision, reaching, handling/ grasping/fingering objects, hearing sounds/communication. Incumbent is frequently exposed to the hazards associated with jail operations, such as potentially violent individuals and communicable disease. No prolonged extreme physical demands are associated with normal duties or assignments.

	NEVER	OCCASIONALLY (0-30%)	FREQUENTLY (31-60%)	CONTINUOUSLY (61-100%)
LIFTING OR CARRYING
1-10 LBS			X
11-20 LBS		X
21-40 LBS		X
41-60 LBS		X
61 OR MORE LBS	X
PUSHING OR PULLING
1-40 LBS		X
41-60 LBS		X
61 OR MORE LBS	X
BENDING OR STOOPING		X
REACHING ABOVE SHOULDER LEVEL		X
DRIVING AUTOMATIC EQUIP. VEHICLES		X
WORKING WITH MACHINERY		X
CLIMBING		X
WALKING			X
STANDING			X
SITTING		X
WORKING IN EXTREME TEMPERATURES		X

Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. EEO/AA

Contact

To apply, please fill out the online application form.