Job Opening: Central Record Supervisor
Department: George W. Hill Prison
Reports To: Deputy Warden of Programs
Posting Date: January 14, 2025
FSLA: Hourly / Bargaining
Salary: $25.00 Per Hour
The Central Files Supervisor is responsible for providing support to the Central Files Clerk and oversee the maintenance of archives from various departments and active/inactive incarcerated person files. Responds to requests for copies of records/subpoenas per facility policy in a timely matter.
Maintains department archives of facility files including visitation logs, traffic logs, area, and cell searches, key logs, radio logs, security logs, and incarcerated person files which include case manager, intake, discharge, and disciplinary files.
Respond to request of record/subpoena in a timely manner
Maintains the purging of expired records, filing and storage.
Creates new files for new commitments.
Picks up completed paperwork from various departments to include Intake and the Shift Commanders office within the facility on a weekly basis.
Log and prepare records for outside storage per facility policy.
Delivers copies of paperwork and files to the Warden’s office upon request.
Performs other duties as assigned.
Associate degree required, Bachelor preferred. Years of experience in record retention and destruction will be considered.
Minimum of three years (3) experience in record filing retention and destruction.
Good recording skills.
Working knowledge of the functions, services, procedures, and regulations concerning record filling within correctional settings.
Ability to work under pressure.
Ability to work within time constraints with minimum supervision.
Computer literacy and Microsoft Office efficiency required.
Excellent interpersonal skills with the ability to multi-task.
Standard jail facility and office environment. Incumbent may be involved in sitting and walking at will, walking/standing and/or sitting for long periods, lifting/ carrying heavy objects, crouching/kneeling, bending at the waist, close and far vision, reaching, handling/ grasping/fingering objects, hearing sounds/communication. Incumbent is frequently exposed to the hazards associated with jail operations, such as potentially violent individuals and communicable disease. No prolonged extreme physical demands are associated with normal duties or assignments.
| NEVER | OCCASIONALLY (0-30%) | FREQUENTLY (31-60%) | CONTINUOUSLY (61-100%) | |
|---|---|---|---|---|
| LIFTING OR CARRYING | ||||
| 1-10 LBS | X | |||
| 11-20 LBS | X | |||
| 21-40 LBS | X | |||
| 41-60 LBS | X | |||
| 61 OR MORE LBS | X | |||
| PUSHING OR PULLING | ||||
| 1-40 LBS | X | |||
| 41-60 LBS | X | |||
| 61 OR MORE LBS | X | |||
| BENDING OR STOOPING | X | |||
| REACHING ABOVE SHOULDER LEVEL | X | |||
| DRIVING AUTOMATIC EQUIP. VEHICLES | X | |||
| WORKING WITH MACHINERY | ||||
| CLIMBING | X | |||
| WALKING | X | |||
| STANDING | X | |||
| SITTING | X | |||
| WORKING IN EXTREME TEMPERATURES | X |
Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. EEO/AA
To apply, please fill out our online application form.